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Organization Title

Grant Reports Subcommittee (a subcommittee of the Juvenile Justice Data Working Group)

February 24, 2015

10:00 a.m. to 3:00 p.m.
Sierra Health Foundation, Natomas Room
1321 Garden Highway
Sacramento, CA 95833

AGENDA - PDF

  1. Review / Confirm “Principles of Grant Reports Reform” adopted previously
  2. Consider the extent to which the separate grant reports can be consolidated or re-designed as unified reports, as applied to:
    1. Grant plans to be submitted by counties to BSCC (May)
    2. Year-end reports to be submitted by counties to BSCC (October)
    3. Annual statewide grant reports produced by BSCC
  3. Review and confirm revised data points for grant reports
    1. “General” (county / system-wide) juvenile justice data points and trends
    2. JJCPA individual / program level data points: finalize list already begun
    3. YOBG individual / program level data points (not addressed yet—review and confirm or replace current requirements).
      • For YOBG, define what constitutes a YOBG program for reporting purposes
      • For YOBG, consider extent to which youth “wellness” or “success” data will be collected or reported
    4. For both, come up with a plan or recommendation on how recidivism reporting could or should be handled in the future
  4. Definitions of terms
    1. Determine what standardized definitions are necessary for reporting purposes for YOBG and JJCPA for the data points counties will be required to report.
    2. Develop recommendation on best approach for standardizing definitions counties use for reporting purposes
        Is there time in this meeting to work on the definitions themselves? Or is the time best spent coming up with a process for arriving at definitions
  5. Collateral report requirements
    Consider, in addition to the data points desired, related performance measure and reporting requirements such as:
    1. Length of follow up periods
    2. Whether a reference group will be required
    3. Disaggregation by individual characteristics such as gender and race/ethnicity,
    4. Capacity of counties to produce more detailed and elaborate reports
  6. Data system capacity issues
    Consider the extent to which current data systems and databases can support revised performance outcome measures and whether some desired performance measures for YOBG or JJCPA must be deferred until data system capacity at the county level can be upgraded.
      This review must be linked to the full Working Group deliberation regarding the capacity and possible overhaul or replacement of the juvenile justice data bases and systems used to access and report the outcomes in question.
  7. Determine how the reporting reform package will be implemented
    1. Will the recommendations be bifurcated into short or long term recommendations?
    2. Will there be phase-in dates for implementation?
    3. What statutory changes will be needed for implementation?
    4. What is the expected BSCC implementation role vis a vis:
      • Training and technical assistance for counties
      • Central data system capacity
      • Research staff capacity
  8. Report to the BSCC Board
    1. What does the report to BSCC due April 30 look like? (Format, length, how recommendations are presented, etc.).
    2. What are the necessary production timelines? (Drafting, approvals, final production and transmittal to Board)
  9. Next Steps
    Are we ready to present final recommendations to the full Data Working Group (which meets next on March 11th)?
    • If so, how will they be formatted and by whom?
    • If not, what additional meetings or work are necessary in order to meet the statutory April 30th deadline?

    3:00 p.m. or when finished Adjourn